Library Master
Frequently Asked Questions 3.74

See the Getting Started manual, pp. 13-14.

In order to send records directly from BookWhere to Library Master, you must have Library Master 4.11 or later and BookWhere 3.2 or later.

If BookWhere is installed after Library Master or you upgrade BookWhere, Library Master may not be listed on the BookWhere SendTo menu. If BookWhere does not list Library Master on the SendTo menu, follow these steps to update the link between Library Master and BookWhere:

1. Exit BookWhere and Library Master.

2. On the Windows Start Button, choose Run.

3. For Library Master 4.x, enter the following command:

   "C:\LMW\LMW" /BWReg

   For Library Master 5.x in 32 bit versions of Windows Vista, 7 and later, enter the following command:
   "C:\Program Files\Balboa\LMW" /BWReg
   For Library Master 5.x in 64 bit versions of Windows Vista, 7 and later, enter the following command:
   "C:\Program Files (x86)\Balboa\LMW" /BWReg

4. Click on OK.

The Library Master add-in for Microsoft Word consists of the file "LibMast5.dot". This file is installed in the Microsoft Word Startup folder. A copy of this file is placed in a separate Microsoft Word Startup folder for each user account on the computer.

If you uninstalled Library Master while logged on to the same user account that you used when you installed Library Master, the Word Add-in will be removed for that user when you uninstall the program.

The Microsoft Word Add-in for other users on the computer must be manually uninstalled.
There are several ways to manually remove the Library Master add-in from Microsoft Word.

Option 1: If Library Master is still installed, go to the Library Master Edit menu, select Preferences, then click on the Reports tab. Choose the Add-in button and select Uninstall Word Add-in, then click OK. Log on to each user account on the computer and repeat this process.

Option 2: You can manually delete the LibMast5.dot file from the Microsoft Word Startup folder. The location of this folder depends on the version of Microsoft Word and Windows you are running. A copy of this file will be in a separate folder for each user on the computer. In Word 2003 and earlier, go to the Preferences menu, File Locations and look for the location of the Startup folder. In Word 2007 and later, go to the File menu, Options and select Add-ins. In the file list, click on LibMast5.dot and the location of this file will be listed. Once you know the location of the file, go to that location in Windows Explorer and delete the file. Log on to each user account on the computer and repeat this process.

Option 3: This is an easier but slower way to manually delete LibMast5.dot. Restart the computer, then log on to Windows with an administrator account. Use the Windows search command to find LibMast5.dot (this search may take a few minutes). Delete each copy of the file that is found.

If you are running Library Master for DOS on a network with Windows 95, follow these important steps before using the program for the first time:

There are several reasons why you may not be able to open a database that is stored on a network file server:

If you are setting up an online library catalog, you should prevent public users from changing record. There are several ways to make your database secure:

• Set up multiple passwords. One password should be used for public users and only have Read rights to the database.

• Give public database users read-only access rights to the database directory on your network. [Windows version only]

• For maximum security, all other program directories should be read-only for public users, except for the Report and User directories. This will prevent users from changing any of your files from Windows Explorer.

• Add the /Readonly command line parameter to the shortcut to Library Master on the public workstations. This prevents users from creating databases.

Yes. The multiple-user network version of Library Master is works on local-and wide-area networks. It is compatible with most network operating systems, including Novell Netware, Windows NT/2000/2003, OS/2 Warp, Lan Manager, Lantastic, Banyan Vines, Linux, and DEC Pathworks. It can also be used with peer-to-peer networking on Windows workstations. The network version is being used at many of the largest corporations and universities in the world.

Unlike most competing PC bibliographic database managers, Library Master provides automatic record locking and data synchronization to insure database integrity. Multiple users to edit and search the same database at the same time. As soon as one user saves a change, other users can immediately see the new information.

Yes. The DOS version of Library Master runs in all versions of Windows from Windows 3.1 through XP. The program can be run in a window or full screen while other programs are running. You can paste citations to the clipboard to insert them in your Windows word processor file. Library Master for DOS can read and write documents created with most Windows word processors.

The Windows version allows 2 million records per database. The DOS version allows up to 65,535 records per database. With either version, you can have any number of databases.

You can have as many databases as will fit on your hard disk. No additional license is required for multiple databases on the same computer or file server.

Yes. Each database can have a different combination of fields and Record Types, depending on the purpose of the database. For example, you might want to have a catalog of books, an index of patents, a research notes database, a mail list database for an organization and a list of archeaological site information.

All versions of Library Master since version 1.0 store the full year of date fields internally, regardless of the form in which dates are displayed in the database and reports. If you choose to display dates with the full year, you will have no problems with any dates in any Windows or DOS version of Library Master.

The DOS version of Library Master runs in OS/2. Since the Windows version of Library Master is a 32 bit Windows program, it is not compatible with OS/2.

Yes. When you first open a DOS database in the Windows version, you are asked if you want to convert the database version to Windows. The Windows version has some fields and Record Types that are not in the DOS version. So it is important to update the database structure in order for your database to work with the standard Style Sheets, Format Files and Sort Order Files. See the Chapter 2 of the Upgrade Guide for the exact steps.

Macros record your keystrokes, mouse movements and menu selections and let you repeat them with the press of a key or by selecting a command from a menu. The Windows version does not have a built-in macro feature.

Yes. However, this is not recommended for several reasons:

• This will cause the program to issue a warning every time you generate a report, since the standard reports were designed to handle all of these standard Record Types.

• It will not reduce the size of your database.

• It will make it more difficult if you later want to use some of these Record Types.

• You may need to design your own report formats or modify the standard ones to work with your cusomized database.

Yes. However, this is not recommended for several reasons:

• This will cause the program to issue a warning every time you generate a report, since the standard reports were designed to handle all of these standard Record Types.

• It will not reduce the size of your database.

• It will make it more difficult if you later want to use some of these fields.

• You may need to design your own report formats or modify the standard ones to work with your cusomized database.

Yes. However, this may make your database not compatible with standard report formats and Import Filters. You may need to design your own report formats or modify the standard ones to work with your cusomized database.

Users have reported good success with Chinese by using Twin Bridge with Library Master. Some have successfully used the program with national language versions of Windows for Korean and other languages. Although Balboa Software does not provide official support for using the program with these languages, users on the Library Master. discussion group may be able to provide suggestions based on their experiences.

Library Master can export to tagged and delimited files can be imported into most database and spreadsheet programs. You can also design reports to export in a variety of custom file formats. Reports can be created in file formats that are compatible with most Windows and DOS word processors.

Yes. Library Master 5.0 or later runs in Windows 7, 8, 10 and Vista.

Yes. Library Master can can format citations and create documents for any version of Word. The Microsoft Word add-in is compatible with Word 2000 and later (32 bit versions). In Word 2007, 2010, 2013, 2016 and later the Library Master commands are in the Add-in menu. In Word 2000 and 2003, the commands are in the Tools menu. The Library Master program can format citations for Word 64 bit documents, but the add-in requires a 32 bit version of Word. Since word processor documents are rarely large enought to justify a 64 bit program (over 100,000 pages), it is recommended that you install the 32 bit version of Word, even if you use 64 bit versions of other Microsoft Office programs.

Yes. Library Master is a 32 bit Windows program that is fully compatible with all 64 bit versions of Windows, such as Windows 7, 8, Vista, and XP. For proper operation, the program should be installed in the "C:\Program Files (x86)" folder, not the "C:\Program Files" folder.

Library Master can copy formatted citations or temporary Citation Markers to the Windows clipboard to paste into a document with a Windows word processor. This feature works in Windows 3.1, 95, 98 and ME, but not in Windows NT/2000/XP or OS/2.

To enable this feature, go to the Main Menu, Generate, Change Generate Mode Defaults, Set Record Dump Options. Set the "Destination While in Windows" parameter to "W" for Windows Clipboard. Press to save the settings. Now when you press while a record is displayed on the screen in Browse or Search Mode, the record will be formatted and sent to the clipboard.

Library Master block commands use an internal clipboard rather than the windows clipboard.

Backing up a database means to make a copy of it, usually on another disk or a tape. It is important to back up a database because sometimes computer disk files can be damaged for several reasons:

• The disk has a defective sector.

• The operating system writes parts of two files to the same area of the disk. This type of cross-linked file can be repaired with the SCANDISK or CHKDISK program, but often data will still be lost.

• The power goes off while a database is open.

• The computer loses the connection to a network while a database is open.

• You do not properly exit the program from the Main Menu.

For these reasons, you should frequently back up an important database,whenever you significantly change its contents.

By default, DOS databases are stored in the directory C:\LIB\DATA.

To back up the databases, simply copy the database files from this directory to another directory or disk. If the database is called "BOOKS", copy all files called "BOOKS" with any file extension (e.g. BOOKS.STR, BOOKS. DAT, BOOKS.I1, etc.).

There are several ways to back up a database:

• Copy the file using the DOS copy command: To copy all databases, enter the command:

  copy C:\LIB\DATA\*.* A:

• Use a back up program: The DOS or Windows backup program copies files to a floppy disk or tape. This is the most efficient way to perform backups because the backup program can copy only files that have changed since the last backup. See your DOS or Windows manual for how to use the backup program.

For more information, see the Getting Started manual, pp. 26-27.

See the Getting Started manual, pp. 26-27.

With Library Master 3.0 or later, it is easy to create a bibliography or other report in a form which can be published on the World Wide Web:

1. Generate any kind of report to a Word Processor file.

2. Select HTML as the word processor file type when generating a bibliography. In the Windows version, select HTML from Save as Type drop down list in the File Save dialog. Save the file name with HTM or HTML as the file extension.

3. Upload the file to your Web site.

In order to have a searchable database on the Web, you must install a database search program that will run on the native operating system of your Web server (usually some flavor of Unix or Windows). Library Master can export a file that can be loaded into one of these search programs.

There are several common reasons why Library Master may not find a valid Citation Markers in a document:

Library Master can directly format both in-text citations and footnotes in files created with most word processors. However, due to the way that footnotes are stored in documents created by WordPerfect for Windows, only in-text citations can be formatted in these files directly.

There are 2 ways to format footnotes in a WordPerfect for Windows document with Library Master:

In Library Master 4.x , databases are stored in C:\LMW\Data. In Library Master 5.x , databases are stored in My Documents\LMW\Data.

To back up the databases, simply copy the database files from this directory to another directory or disk. If the database is called "Books", copy the following files:

• Books.lmd

• Books.lmi

• Books.lml

There are several ways to back up a database:

• Use the Backup Database command: In Library Master 5 and later, go to the File menu, Manage Files, Backup Database.

• Copy the files using Windows Explorer: Select the files, right click on them and pick Send To Floppy A: from the pop-up menu.

• Use a back up program: Most tape drives come with a back up program. Many versions of Windows include a backup program to copy files to a floppy disk, tape or external (USB) hard drive. This is the most efficient way to perform backups because the backup program can copy only files that have changed since the last backup.

For more information, see the Windows version Getting Started manual, pp. 11-12.

Use your backup utility or Windows explorer to copy the database files back to the Library Master database directory (by default My Documents\LMW\Data in Library Master 5.x; C:\LMW\Data in Library Master 4.x).

The following tips may help you to convert a DOS database to Windows:

The Windows version requires that you enter the letter case correctly, but the DOS version was not case sensitive. Therefore, follow these rules when opening a database that was originally created in DOS:

• When you convert DOS the database to Windows, you must user the supervisor User ID and password. After the database is converted, the other User IDs and passwords will work with the database.

• Enter the User ID in all upper case letters.

• Enter the password in the exact letter case used in the DOS version.

If the Format File or Style Sheet is designed for some fields or Record Types that are not in the database, a dialog will list these fields and Record Types when you generate a report. This could happen for several reasons:

• You are trying to use a Format File, Style Sheet or Sort Order File designed for a database with a different structure. For example, you may have a mail list database open while you use a Style Sheet for a bibliographic database.

• You have deleted standard fields or Record Types from your database.

• You have created a database with a customized structure that is not compatible with the standard report formats.

• You are using a database that you converted from DOS or an earlier Windows version, but you did not update the database structure to the latest version. See Chapter 2 of the Upgrade Guide for how to update the database structure. A Merge Map is provided to simplify this process.

You can change the fonts in the following ways:

• You can change the font used for editing records and displaying records when browsing. From the Edit menu, choose Preferences. On the Edit page, select the desired font and point size.

• You can use any font and point size in reports.

The major limitation in using fonts is that only one font can be used in a record. A future version of Library Master will allow multiple fonts to be used in a record.

Follow these steps to prepare an Import Filter:

1. In Library Master, from the File menu, choose Import, then New Import Filter.

2. In the Save As dialog, enter "Comma Delimited (Excel)".

3. In the New Import Filter dialog, select "Comma Delimited" as the model, then choose OK.

4. In the Import Filter dialog, choose Properties.

5. In the Field Map, Choose Delete several times to delete all of the fields.

6. Enter the first field in the the spreadsheet. Choose Insert. The Field Properties dialog opens.

7. In the Source Field edit box, enter the name of the field that in the Excel spreadsheet. The exact name does not matter.

8. Select the desired destination field from the Destination Field drop down list.

9. Choose OK to close the Field Properties dialog.

10. Repeat the last 3 steps for each field in the spreadsheet.

11. Choose OK to close the database properties dialog.

12. Choose OK to close the Import Filter dialog.

Follow these steps to import the spreadsheet:

1. In Excel, from the File menu, choose Save As. In the Save As Type drop down list, choose CSV (Comma Delimited). Enter a name for the comma delimited file.

2. In Library Master, from the File menu, choose Import, then Import Records.

3. In the Import Filter drop down list, choose the new Import Filter you created, e.g. "Comma Delimited (Excel)".

4. Under Source File, choose Select.

5. In the File Open dialog, choose the comman delimited file that you saved from Excel, then choose Open.

6. Choose Begin to import the spreadsheet.

Follow these steps to prepare an Import Filter:

1. In Library Master, from the File menu, choose Import, then New Import Filter.

2. In the Save As dialog, enter "Tab Delimited (Access)".

3. In the New Import Filter dialog, select "Tab Delimited" as the model, then choose OK.

4. In the Import Filter dialog, choose Properties.

5. In the Field Map, Choose Delete several times to delete all of the fields.

6. Enter the first field in the the Access database. Choose Insert. The Field Properties dialog opens.

7. In the Source Field edit box, enter the name of the field in the Access database.

8. Select the desired destination field from the Destination Field drop down list.

9. Choose OK to close the Field Properties dialog.

10. Repeat the last 3 steps for each field in the Access database.

11. Choose OK to close the database properties dialog.

12. Choose OK to close the Import Filter dialog.

Follow these steps to export the desired records from your Access database to a tab delimited text file (these instructions are for Access 2000, but are similar for other versions):

1. In Access, with the database open, in the Window menu, Name : Database, where Name is the name of your database.

2. In the list of tables, choose the table you want to export. Only one table at a time can be exported to Library Master.

3. From the File menu, choose Export.

4. In the Export Form dialog, choose Text Files from the Save As Type drop down list.

5. In the File Name edit box enter the name for a text file.

6. Choose Save All to close this dialog. The Export Text Wizard opejns.

7. Choose Delimited, then the Next button.

8. Choose Tab for the delimiter and choose {None} as the Text Qualifier, then choose the Next buton.

9. Choose the Finish button to export the records.

Follow these steps to import the tab delimited file into Library Master:

1. In Library Master, from the File menu, choose Import, then Import Records.

2. In the Import Filter drop down list, choose the new Import Filter you created, e.g. "Tab Delimited (Access)".

3. Under Source File, choose Select.

4. In the File Open dialog, choose the comman delimited file that you saved from Access, then choose Open.

5. Choose Begin to import the tab delimited file.

Follow these steps:

1. Export your database from to a "comma seperated" file.

2. Create a new Import Filter in Library Master using the Comma Delimited Import Filter as a model.

3. In your import filter, list each field in your FileMaker database in the field map and specify an appropriate Library Master field corresponding to each field.

4. Import the file you exported from FileMake using this new import filter.

With Library Master 4.11 or 4.12, you may get a registry error message when you first start the program in Windows 2000/XP. This will not affect program operation unless you want to use the BookWhere SendTo feature to send records from a Z39.50 database into Library Master.

There are several ways to eliminate this error message (in decreasing order of preference):

• Upgrade to Library Master 4.15 or later.

• Make sure you are logged on to Windows 2000/XP as a user in the Power Users or Administrators group

• If the user is less than a Power User, log on as an Administrator. Then put the user temporarily into the Administrators group. Run Library Master once so the registry will be updated. Now change the group membership of the user to Power Users or Users.

• Run Library Master once with the following command line: "/BWReg=0". This will not let you use the SendTo feature with BookWhere, but it will eliminate the registry error message.

This error may occur in some early versions of Windows Vista. It does not prevent proper program operation. Library Master 5 or later is required for Windows 7, 8 or Vista.

With some sound card drivers, Windows Vista and XP will beep when you select a record. This also affects other programs that present items in a list, including Windows Explorer. This is due to a bug that uses the beep sound as a default if no sound is selected for the "select" action. To eliminate the sound, follow these steps:

To initialize the communication between BookWhere and Library Master, right click on the Library Master program shortcut on the Windows Start menu and select Run As Administrator. Open any database, then exit the program. This should only be necessary once.

When you use the BookWhere SendTo command, sometimes BookWhere covers up the Library Master Open Database dialog. If Library Master is already running, click on it on the Windows Taskbar, then choose a database to open. If you have not already started Library Master, after you issue the BookWhere SendTo command, press Alt+Tab to see the programs that are running. Select Library Master, then choose a database. If the Retry/Switch dialog appears in BookWhere, either wait a few seconds or choose Retry and the selected records will be sent to Library Master.

To fix this problem, right click on the Library Master program shortcut on the Windows Start menu or on the Desktop, then select Run an Administrator. (You can select any account with Administrator rights on your computer.) Enter the Administrator password. Open any database, then exit the program. This will initialize the communication between Microsoft Word and Library Master and should only be necessary once.

Follow these steps to import bibliographic information on all of your books in your Logos Bible Software library (version 4 or later):

1. In Logos, follow these steps to create a Collection with your entire library:
   1. In the Tools menu, choose Collections.
   2. Click on New.
   3. Replace "Unnamed Collection" with a collection name (e.g. "All Books").
   4. In Rule, enter "title".
   
   
2. Click on the Resource Panel for the open Collection and choose Print/Export.
   
3. Choose Bibliography Only, then choose RIS Style instead of the default style.
   
4. Under Save As File, choose Text Document.
   
5. In the Save As dialog, enter a file name and click Save. Be sure to remember where you saved the file.
   
6. Close the Print/Export window and close the Collections window.
   
7. Go to Library Master and open your database.
   
8. Import the records from the file you saved using the RSI (UTF-8) Import Filter.
   

Although Data Magician is a DOS program, you can run Data Magician on a Windows 7 computer. To do this you must install an optional feature in Windows 7, called Windows XP Compatability Mode. When you install this free feature, you can run a "Virtual PC" on your computer that runs Windows XP in a separate window. Then you install Data Magician on this virtual PC.